Office Manager and Transaction Coordinator

The Office Manager and Transaction Coordinator will work directly with real estate buyers and sellers ensuring a one-of-a-kind client experience. This position will be responsible for handling all transactions from Contract-to-Close, and serving as the first point of contact for clients, other Realtors and vendors. In addition, this position will provide office and marketing support.


  • Provide exceptional customer service and create a welcoming environment through adherence to customer service standards
  • Oversee contracts through closing including reviewing transaction documents, paperwork and forms for completeness, accuracy and adherence to brokerage office(s) compliance
  • Be the first point of contact for customer inquires
  • Maintains and follows up with all escrow related paperwork
  • Responsible for scheduling and coordinating open houses and appointments
  • Support the development of, and help maintain, marketing collateral and social media marketing
  • Organize team meetings and coordinate meeting agendas
  • Responsible for Client/Listing support for inspections, setting up listing signs and lockboxes, and assisted showing coverage when needed.
  • Maintain all team filing systems (listings, contracts, legal, correspondences, etc.)
    Assist with general office duties and special projects, as needed

Knowledge & Skills

  • Real estate license preferred but not required
  • 3-5 years of experience in administrative services/customer service
  • Experience working with CRMs/database software preferred
  • Advanced knowledge of Microsoft Office
  • Excellent organizational and time management skills, with strong attention to detail
  • Ability to work individually and as part of the team
  • Excellent professional communication skills (verbal and written)
  • Ability to work some weekends and evenings

Paid time off
Health insurance

How to Apply
Tell us why this position interests you! Submit cover letter and resume to


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